Who it's for

Public procurement or private RFP — the decision is the same one.

Whether the buyer is a county purchasing office or a Fortune 500 procurement team, you are answering the same two questions: is this worth chasing, and what do we say. Paavya answers both from your own record.

Public sector

Government & public agencies

Rules-bound, deadline-driven, and unforgiving on format. The bid is won or lost on compliance and evidence long before anyone judges your prose.

The work Compliance matrices, FAR/DFARS clauses, SF forms, page limits, mandatory attachments, small-business and set-aside eligibility.
What hurts A missed mandatory form voids the whole submission. And half the RFPs on the portal were never winnable for you in the first place.
What Paavya does Scores eligibility and fit against your award history and certifications, builds the compliance checklist from the solicitation itself, and drafts from responses that already scored with public evaluators.
The payoff Fewer no-hope pursuits, zero voided submissions, and a written rationale you can show a review board.

Typical buyers: Federal agencies, state and local, K-12 and higher ed, transit and utilities, primes running subcontractor solicitations.

Commercial

Enterprise & commercial buyers

Faster cycles, less formality, more scrutiny of security and references. The competition is often three firms who look identical on paper.

The work Security questionnaires, SOC 2 and privacy reviews, vendor onboarding forms, reference packs, pricing narratives, sometimes a live pitch.
What hurts Answering the same 200 security questions every quarter, and never knowing which answer actually moved the evaluation.
What Paavya does Reuses governed answers with an owner and review date, flags where your evidence is thin, and reconciles each result so the library sorts by what really scored.
The payoff Same-week turnarounds on questionnaires, and a differentiation story built from wins rather than adjectives.

Typical buyers: Enterprise procurement and vendor management, hospital systems and payers, insurance and benefits, general contractors and owners.

Find your kind of RFP.

Each industry brings its own evidence, its own forms and its own reasons a bid gets thrown out.

Government Government contractors Compliance matrices, FAR clauses and hard deadlines, drafted from your past federal wins. Eligibility and set-aside checks run before anyone opens a template. Both IT & consulting Turn your SOC 2, case studies and SOWs into security and delivery narratives that hold up. Security answers reused with an owner and a review date on each. Commercial Managed services Answer the same 200 security questions once, then let the library do it forever. Repeat questionnaires drop from a week to an afternoon. Both Healthcare HIPAA attestations, clinical references and payer RFPs without the compliance scramble. Attestations and BAAs tracked as evidence, not attachments in an inbox. Both Staffing agencies Rate cards, fill metrics and MSP/VMS responses assembled while you source candidates. Fill-rate evidence pulled from your own placement history. Government Construction Prequals, bonding capacity and safety records pulled straight from your project history. EMR, bonding and prequal packets kept current between bids. Commercial Insurance brokers Benefits RFPs with carrier comparisons and plan narratives in your agency voice. Carrier comparisons drafted from the plans you actually placed. Commercial Marketing agencies Pitch decks meet procurement — creative credentials formatted the way buyers demand. Credentials and case studies mapped to the evaluation criteria. Government Architecture & engineering SF 330s, project sheets and team resumes kept current and assembled on demand. SF 330 sections built from live resumes rather than last year's PDF. Both Facilities management Scope matrices, SLAs and staffing plans answered from contracts you already run. SLA and staffing answers reused from live contracts.

What each person on the pursuit gets.

Same system, four different reasons to open it.

BD & capture

Which pursuits deserve the team.

A scored pipeline with reasoning, so the go/no-go meeting is about judgment rather than gut feel.

Proposal managers

A first draft that is 80% there.

Extracted requirements, drafted answers with sources, section owners and a compliance checklist built from the RFP.

Subject-matter experts

Asked once, not every quarter.

Your answer is governed, versioned and reused. Free read-only access on every plan, so nobody buys a seat to review one paragraph.

Owners & executives

Hit rate, not activity.

Win rate by agency and sector, cost of pursuit, and the record of what each declined bid would have cost you.

Three situations where it pays for itself immediately.

If one of these is your quarter, start there.

First public bid

You have never answered a solicitation before.

The compliance checklist is built from the document itself, so the mandatory forms and page limits are handled before you learn them the hard way.

Volume desk

Forty questionnaires a quarter, three people.

Governed answers with owners and review dates turn repeat security reviews into a same-day job instead of a weekly tax.

Flat win rate

You bid plenty and win the same share every year.

Reconciliation is the point here: predicted score against real result, traced to the answers that cost you, quarter after quarter.

Start with the bid in front of you.

Commercial or public sector, the first pursuit tells you whether the reasoning is worth trusting.

Book Demo

30-minute call · No commitment