Public bid or private RFP, the decision is the same one.
Whether the buyer is a county purchasing office or an enterprise procurement team, you are answering two questions: is this worth chasing, and what do we say? Paavya answers both from your own record.
Built first for government contractors, federal, state and local, and used for any RFP, RFI or RFQ a team answers against a deadline.
Sized for teams of roughly 10 to 150 people.
Two kinds of buyer, one way of deciding.
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Government and public agencies
Rules-bound, deadline-driven and unforgiving on format. The bid is won or lost on compliance and evidence long before anyone judges your prose.
The work: Section L and M instructions, compliance with every requirement, pass/fail clauses, page limits, mandatory forms, and set-aside eligibility.
What hurts: a missed mandatory requirement can make the whole submission non-responsive, and many solicitations on the portal were never winnable for you.
What Paavya does: reads the solicitation into its requirements and flags the pass/fail ones, checks your declared set-aside against your certifications, weighs the buyer's award history against your past performance, and records the decision with its reasons.
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Enterprise and commercial buyers
Faster cycles, less formality, more scrutiny of security and references. The competition is often three firms that look identical on paper.
The work: security questionnaires, SOC 2 and privacy reviews, vendor onboarding forms, references, pricing, and sometimes a live pitch.
What hurts: answering the same security questions every quarter, and never knowing which answer actually moved the evaluation.
What Paavya does: reuses approved answers that each carry an owner and a review date, flags an answer that is stale or disagrees with the Library before it goes out, and proposes the wording that won back to the Library.
Find your kind of RFP.
Each industry brings its own evidence, its own forms and its own reasons a bid gets thrown out.
- Government contractorsPaavya reads a federal, state or local solicitation, checks it against your past performance, the buyer's award history and your eligibility, and recommends bid or pass with the evidence.Read more
- IT consulting firmsIT consulting proposals are written by the people who also bill.Read more
- Managed service providersMSP bids ask the same questions in a different order: response times, escalation, tooling, security controls.Read more
- Construction firmsConstruction solicitations hide pass/fail requirements in long documents: bonding, licensing, safety records, schedules.Read more
- Healthcare organizationsHealthcare RFPs are dense with privacy, security and clinical requirements, and an outdated answer is a real liability.Read more
- Architecture and engineering firmsArchitecture and engineering work is often won on qualifications before price is discussed.Read more
- Facilities management providersFacilities bids turn on staffing, service levels and safety across many sites.Read more
- Staffing agenciesStaffing RFPs ask about rates, fill times, compliance and coverage in slightly different words every time.Read more
- Marketing and creative agenciesAgency RFPs cost real creative and strategy time, often unpaid.Read more
- Insurance brokersPublic entities and large commercial accounts select brokers through formal RFPs that ask about service teams, carrier relationships, compensation and compliance.Read more
What each person on the pursuit gets.
One system, four different reasons to open it.
BD and capture
Which pursuits deserve the team.
A bid or pass recommendation for each solicitation, read across buyer history, past performance, capacity and competition, so the go/no-go meeting is about judgment rather than gut feel.
Proposal managers
A plan that is already owned.
Extracted requirements, a proposed owner for every section with the reason, dates counted back from the deadline, and one place that shows what is blocking.
Subject-matter experts
Asked once, not every quarter.
Your approved answer is kept in the Library with its owner and review date, and offered under the next requirement it fits. You open Paavya on your own sections, not on everyone's.
Owners and executives
Decisions, not activity.
Every bid and no-bid with its reasons, the results recorded against them, and a win rate shown only once there are enough decided bids to stand behind one.
Three situations where it earns its place quickly.
If one of these is your quarter, start there.
Your first public bid
You have never answered a solicitation before. Paavya reads it into requirements and marks the pass/fail ones, so the mandatory pieces are owned from the first day instead of learned the hard way.
A volume desk
Dozens of questionnaires a quarter and three people to answer them. Approved answers with owners and review dates, offered where they fit and checked before they go out.
A flat win rate
You bid plenty and win the same share every year. Recording each decision and its result is how you find out which bids you should have declined. Read about win-rate economics.
Start with the bid in front of you.
Commercial or public sector, the first pursuit tells you whether the reasoning is worth trusting.
30 minutes, on a solicitation you choose.